Benefits

Many businesses are moving toward a “paperless office”. Businesses have found the need to find ways to de-clutter their offices, become more “green”, save money and just plain get organized. Simply put, they are tired of the old file cabinets, thousand of file folders, scraps of paper located throughout the office, lost paperwork and the grueling job of filing.
Reducing clutter in an office creates efficiency, saves time and money.

Office Data Management can help your business become more efficient. By using scanners instead of the office copy machines and then electronically storing the information in a desktop filing system with secure off-site back-up.

Benefits of a paperless office:

• Elimination of additional storage space in the office or home
• Less paper being used – saving dollars on copy paper and file folders
• Being able to pass information to clients, vendors or employees via electronic fax, internet attachments on email or by CD
• Being able to locate a file without searching through an office of paper files
• Increase security on files
• Disaster recovery of files
• Meeting security and record keeping compliance
• Finally getting a return on your hardware and software investments

Have you ever taken the time to trace one piece of paper in your office from print to file cabinet? You would find that it takes approximately 5 minutes to place the file in the file cabinet. Another 5 minutes to locate the file. Now if you had to complete this task 10 times a day, 5 days a week, that’s 2.5 hours per week, 216 hours per year at an average of $18 per hour that is about $3900 per year. That is just the cost for one person in the office.

The old way to file is definitely not very cost efficient. Our system has a proven track record for not only being efficient but very cost effective.

Call Office Data Management at 216-454-4000 for a demonstration on how we can help your office become paperless.